Below is a series of example emails that can be used to invite your guests. Feel free to simply copy/paste the text into an email or use them as a “script” for a phone call. Consider sending one of the invitations in the section below as well so your invitee has all the event details.
Be sure to pay special attention to the italicized lines that you can customize.
If you have questions, please contact our Event Committee Representative, Elizabeth Grayson.
Email #1 – Send today!
[Personal Note – Where have you seen them lately? Have they attended this event with you before? Have you worked on project together recently? Did you attend an event that they invited you to (quid pro quo asks can be the easiest)? Lastly, share with them why you are passionate about Stand in the Gap.]
Because I know you know the power of family and believe in acting to protect it, I wanted to invite you to join me at Stand in the Gap’s annual celebration and fundraiser on Thursday, June 1st at 11:30.
I hope you’ll join me to catch up over lunch, hear from Isaac Hanson (of the band Hanson!), and learn about Stand in the Gap’s mission and ministry.
Lunch will be served at Greenwood Cultural Center near downtown Tulsa. The cost of the table is covered, though I’d love for you to join me in making a gift to Stand in the Gap at the event! Please check your calendar and let me know if you can come as soon as possible.
I’d love to see you there!
PS – Know others that would like to attend? Please invite them – the more, the merrier! Let me know their name and email address and I’ll add them to our table.
Email #2 – A reminder to people who haven’t responded to your first invite
I know it’s hard to think about June 1 in the middle of spring, but I wanted to remind you of my invitation to Stand in the Gap’s Legacy of Hope event on June 1 at 11:30 – Are you free and interested in attending with me?
I’d love to have you join my table. The table has been purchased, so there is no cost to attend. But do keep in mind that there will be a financial ask during the program and I hope you’ll join me in supporting Stand in the Gap at that time.
Please reply to this email to let me know if you’re able to come. I need to update Stand in the Gap with guest names so they can move forward with planning, so please let me know as soon as you can.
Again, the lunch will be on Thursday, June 1, 11:30-1:00 at the Greenwood Cultural Center (322 N Greenwood Ave, Tulsa).
I hope you’ll be my guest on June 1 to hear from Isaac Hanson and be inspired by the church’s beautiful vocation to be family for orphans, widows, and prisoners!
PS – Interested in bringing others to this event? Email me and we can work on filling the table together!
Email #3 – Day-of details (send 3-5 days before the event)
I’m looking forward to seeing you on June 1 for Stand in the Gap’s Legacy of Hope event – thank you for being part of my table. You should have received a ticket by email. You can either print that ticket or show it on your phone. Let me know as soon as possible if you have any trouble finding your ticket!
Below is everything you need to know prior to the event:
When: Thursday, June 1, 11:30-1:00 (Doors open at 11:15 AM)
Where: Greenwood Cultural Center, 322 N Greenwood Ave, Tulsa, OK
If things come up and you are unable to attend, please give me a call as soon as possible and let me know if you know of someone who would like to come in your place.
See you Thursday!
PS – This is Stand in the Gap’s biggest fundraising event of the year and I plan on supporting them generously. Please bring your checkbook or credit card and join me in making a contribution to support their proven and important work creating families and legacies of hope!